Terms & Conditions for Swindon Young Musicians Membership

Swindon Young Musicians – provides 30 music centre sessions over the three-term academic year. Due to the uneven length of school terms, the number of sessions offered in each term may vary.

Membership Subscriptions

• Membership subscriptions are reviewed annually.
• Membership subscriptions are payable for a term: autumn, spring and summer. Invoices are sent out during August, December and March and payment is due upon receipt of the invoice.
• 60% discount will be made if families are in receipt of income support, free schools meals or maximum tax credit. Evidence of exemption will be required
• Sibling reductions apply (see website from time-to-time).
• 100% discount will be made for Children in care (Looked after children)

Payment terms

• Membership subscriptions must be paid termly in advance
• Invoices will be issued via email and membership will not commence until payment has been made
• Additional charges may be incurred for extra activities throughout the year.
• To assist with planning, we ask parents to notify us as soon as possible if their child wishes to stop attending groups & ensembles. All notifications must be made via email to lhawkins@smscio.co.uk

• There will be no refunds for sessions missed as this is a membership subscription club. Therefore any sessions cancelled due to inclement weather, like snow, or any other unforeseen circumstances does not attract any rebate or credit notes.
• Positioning of pupils within the ensembles will be at the discretion of the tutor/director and their decisions will be final
• All SMS ensembles and groups rely on the commitment of all users and staff. There is therefore an expectation to attend all sessions and arrive on time each week.

Supervision

• SMS only accepts responsibility for pupils during actual session time. At all other times responsibility for the pupils lies with parents/carers.

Instruments/accessories

• Parents/carers agree to provide instruments, music and accessories as required.

Liability

SMS does not accept liability for loss or damage to pupils’ instruments or personal possessions. Parents/carers should arrange appropriate insurance for these items.

Behaviour

• Pupils are expected to behave in a responsible and courteous manner at all times, to attend tuition sessions regularly and to practise between sessions. Please refer to the Safeguarding notice for reference.
• Disruptive or anti-social behaviour by either the student or by the parent/carer may result in membership of the centre being withdrawn. No credits will be given in such circumstances.

How to enrol your child form membership of Swindon Young Musicians Club

Attendance at SYM ensembles will only be possible after completion of the SMS online enrolment and payment process

SYM Membership cancellation deadlines:

• To stop your membership at the end of the Autumn term, you must give written notice by 20th November.
• To stop your membership at the end of the Spring term, you must give written notice by 20th March.
• To stop your membership at the end of the Summer term, you must give written notice by 20th July.

Additional Information

Pupils are responsible for the safe keeping of their musical

Instrument and Swindon Music Service does not accept responsibility for any loss or damage to such instruments.

Any complaints should be sent in writing to:

Mr Peter Clark, Chief Executive Officer, Swindon Music Service: pclark@smscio.co.uk

Changes to terms and conditions

SMS will review these terms and conditions on an annual basis.

Charges will be reviewed on an annual basis by the board of trustees

Should any changes occur they will not be implemented until the start of the next academic year. Parents/carers will be notified of these changes as soon as possible.

Contacting Swindon Music Service

Any comments should be sent in writing to Swindon Music Service, The Platform, Faringdon Road, Swindon SN5 5BJ or email: lhawkins@smscio.co.uk